Boardroom Confidential Privacy Policy
1. Introduction
This Privacy Policy explains how Boardroom Confidential (“we,” “us,” or “our”) collects, uses, stores, discloses, and otherwise processes the personal data we collect when you use and interact with our website at https://boardroomconfidential.com (“Site”) and participate in our exclusive executive community (“Community”). This includes your interactions with us in person, by email, or through other electronic means.
Please read this Privacy Policy carefully. If you do not agree with its terms, you should not use our website, Community, or otherwise provide us with your personal data. By accessing or using the website and Community, you acknowledge that you have read and understood this Privacy Policy.
We may update this Privacy Policy from time to time. If we make material changes, we will post the updated Privacy Policy on this page and change the date at the top of this webpage. Your continued use of the website and Community after changes are posted constitutes your acceptance of those changes.
2. Key Definitions
- “Personal Data” refers to any information relating to an identified or identifiable individual.
- “Services” refers to the features and functionality of the Boardroom Confidential website and Community.
- “You” or “Your” refers to the individual whose personal data is being processed.
3. Information We Collect
Information Provided Directly by You
- Account Registration: When you register for the Community, we collect personal data such as your name, email address, job title, company name, and any other details you provide.
- Community Participation: We collect data when you contribute to discussions, workshops, or events in the Community.
- Communication: We collect personal data when you contact us directly with inquiries or requests.
Information Received from Third Parties
We may receive personal data about you from third-party sources, such as social networks (e.g., LinkedIn), when you use these services to log into the Community.
Information Collected Automatically
When you use our Site or Community, we may collect the following data automatically:
- Device and Usage Data: This includes IP addresses, browser type, device type, operating system, and information about your interaction with the Site and Community.
- Cookies and Similar Technologies: We use cookies to track your activities on our website and remember preferences. You may choose to disable cookies in your browser, but this may limit your ability to use certain features of the Site and Community.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Other Information Collected
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
4. How We Use Your Personal Data
We use the personal data we collect for the following purposes:
- To Provide Services: We use your personal data to create and manage your account, facilitate your participation in the Community, and enable interactions between members.
- To Improve Our Services: We analyze usage patterns to improve our website and Community features.
- To Communicate with You: We use your personal data to send important information regarding the Community, such as updates to our Terms of Service or Privacy Policy, event information, and responses to inquiries.
- For Marketing: With your consent where required, we may send you marketing communications about new features, services, or offers related to the Community.
5. How We Disclose Your Personal Data
We do not sell or rent your personal data. However, we may disclose your personal data under the following circumstances:
- Service Providers: We may share your data with third-party service providers that assist us with hosting, payment processing, analytics, and email communication services.
- Legal Compliance: We may disclose your personal data when required to do so by law, in response to lawful requests by public authorities, or to protect our legal rights.
- Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred as part of the transaction.
6. Data Retention
We retain your personal data for as long as reasonably necessary to provide our Services and fulfill the purposes outlined in this Privacy Policy, including legal, accounting, or reporting requirements. When your data is no longer needed, it will be securely deleted or anonymized.
7. How We Protect Your Personal Data
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.
8. International Transfers of Personal Data
Your personal data may be transferred to and processed in countries outside of your jurisdiction, including countries that may not provide the same level of data protection as your home country. We will take steps to ensure your personal data is adequately protected, including the use of Standard Contractual Clauses approved by relevant authorities.
9. Your Privacy Rights and Choices
Access, Correction, and Deletion
You have the right to request access to your personal data, to correct inaccuracies, or to request the deletion of your data. You can do this by contacting us at the information provided below.
Opt-Out of Marketing Communications
You can opt out of receiving marketing communications from us by following the unsubscribe instructions in any email or by contacting us directly.
Cookie Preferences
You can manage your cookie preferences through your browser settings. Disabling cookies may impact the functionality of certain features on our website.
10. Children’s Privacy
Our Services are not directed at children under the age of 18, and we do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child under the age of 18, we will delete such data from our records.
11. Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
12. Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
13. Password Resets
If you request a password reset, your IP address will be included in the reset email.
14. How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
15. What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
16. Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Contact Information
If you have any questions or concerns regarding this Privacy Policy, or if you would like to exercise your privacy rights, please contact us at devon@boardroomconfidential.com.